Privacy Notice Required Under Federal Law
This notice describes how personal or medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
Graydon Manor has always recognized the importance of keeping any information we have about you secure and confidential. Under applicable law, we are providing you the notice below. We will continue to make sure that your personal information is used and disclosed appropriately.
Under various state and federal statutes, different requirements apply to the information we collect, develop, use and disclose. We use the term “health information” to mean individually identifiable information regarding clinical services we provide to you. This information is protected by statute; hence it is referred to as protected health information (PHI). Other personal information (address, telephone number, social security number) that is not related to your clinical treatment, but is necessary for providing services, is also safeguarded as PHI.
Should you have any questions about this policy, wish to comment about a disclosure issue or have concerns about any of our procedures related to information, you should tell your primary therapist or send a written statement to the Executive Director, Graydon Manor, 801 Children’s Center Road, Leesburg, VA 20175 or call the Director, Business and Support Services at (703) 777-3485. Complaints about an actual disclosure must be written.
You may also file a compliant with the Secretary of the Department of Health and Human Services at 200 Independence Ave., S.E., Washington DC 20201 or call 1-877-696-6775.
HEALTH INFORMATION PRACTICES and PRIVACY RIGHTS
You or your legal representative (collectively you) have the right to expect that Graydon Manor’s communications, treatment records, and education reports will be protected as confidential. You have a right to know how your personal individually identifiable protected health information (PHI) will be used and to whom it is released. You have a right to request that communications and disclosure of information be restricted; you also have a right to know that we are not required to agree to restrict disclosure.
While Graydon Manor protects PHI, we may be required to release or disclose PHI when required by federal or state law and or court order; for health oversight activities such as audits and utilization management; civil, administrative or criminal investigation; inspections, licensure or disciplinary actions; and abuse reporting requirements, with or without your consent.
In providing treatment, the medical, clinical and other direct care staff responsible for providing care will have access to PHI. During the course of treatment, we will release information you specify in writing to whomever you designate. You may revoke any consent or authorization for the release of PHI, except where required by law, by sending written notice to Graydon Manor. Revocation cannot be retroactive.
In the conduct of health care operations, we may release selected PHI to individuals or other organizations that provide necessary services, including but not limited to: pharmacy for medications; laboratory for analysis; pediatric and/or special medical providers for specific procedures; statistical organizations for accreditation; and to your health care or insurance plan for case management and payment. By health care or insurance plan, we include governmental entities that are or may be asked to pay for Graydon Manor’s services.
Upon written request, Graydon Manor will provide you a list of those individuals or entities, not included in treatment or health operations, to whom we have provided your PHI.
Graydon Manor will not disclose PHI for fundraising activities, marketing, or research without your written authorization.
Finally, you have a right to see, read and get a copy of those records maintained on you by Graydon Manor. You may request that the record be amended or corrected. Should Graydon Manor not agree to make changes, upon your request, a statement explaining your position will be filed in the record. If needed, Graydon Manor will help you write your statement.
Graydon Manor ("Graydon Manor") operates graydonmanor.org and may operate other websites. It is Graydon Manor's policy to respect your privacy regarding any information we may collect while operating our websites.
Like most website operators, Graydon Manor collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. Graydon Manor's purpose in collecting non-personally identifying information is to better understand how Graydon Manor's visitors use its website. From time to time, Graydon Manor may release non-personally-identifying information in the aggregate, e.g., by publishing a report on trends in the usage of its website.
Graydon Manor also collects potentially personally-identifying information like Internet Protocol (IP) addresses for logged in users and for users leaving comments on graydonmanor.org blogs/sites. Graydon Manor only discloses logged in user and commenter IP addresses under the same circumstances that it uses and discloses personally-identifying information as described below, except that commenter IP addresses and email addresses are visible and disclosed to the administrators of the blog/site where the comment was left.
Gathering of Personally-Identifying Information
Certain visitors to Graydon Manor's websites choose to interact with Graydon Manor in ways that require Graydon Manor to gather personally-identifying information. The amount and type of information that Graydon Manor gathers depends on the nature of the interaction. For example, we ask visitors who sign up at graydonmanor.org to provide a username and email address. Those who engage in transactions with Graydon Manor are asked to provide additional information, including as necessary the personal and financial information required to process those transactions. In each case, Graydon Manor collects such information only insofar as is necessary or appropriate to fulfill the purpose of the visitor's interaction with Graydon Manor. Graydon Manor does not disclose personally-identifying information other than as described below. And visitors can always refuse to supply personally-identifying information, with the caveat that it may prevent them from engaging in certain website-related activities.
Graydon Manor may collect statistics about the behavior of visitors to its websites. Graydon Manor may display this information publicly or provide it to others. However, Graydon Manor does not disclose personally-identifying information other than as described below.
Protection of Certain Personally-Identifying Information
Graydon Manor discloses potentially personally-identifying and personally-identifying information only to those of its employees, contractors and affiliated organizations that (i) need to know that information in order to process it on Graydon Manor's behalf or to provide services available at Graydon Manor's websites, and (ii) that have agreed not to disclose it to others. Some of those employees, contractors and affiliated organizations may be located outside of your home country; by using Graydon Manor's websites, you consent to the transfer of such information to them. Graydon Manor will not rent or sell potentially personally-identifying and personally-identifying information to anyone. Other than to its employees, contractors and affiliated organizations, as described above, Graydon Manor discloses potentially personally-identifying and personally-identifying information only in response to a subpoena, court order or other governmental request, or when Graydon Manor believes in good faith that disclosure is reasonably necessary to protect the property or rights of Graydon Manor, third parties or the public at large. If you are a registered user of an Graydon Manor website and have supplied your email address, Graydon Manor may occasionally send you an email to tell you about new features, solicit your feedback, or just keep you up to date with what's going on with Graydon Manor and our products. If you send us a request (for example via email or via one of our feedback mechanisms), we reserve the right to publish it in order to help us clarify or respond to your request or to help us support other users. Graydon Manor takes all measures reasonably necessary to protect against the unauthorized access, use, alteration or destruction of potentially personally-identifying and personally-identifying information.
If Graydon Manor, or substantially all of its assets, were acquired, or in the unlikely event that Graydon Manor goes out of business or enters bankruptcy, user information would be one of the assets that is transferred or acquired by a third party. You acknowledge that such transfers may occur, and that any acquirer of Graydon Manor may continue to use your personal information as set forth in this policy.